A flexible, from anywhere lifestyle is one of the motivating factors for many bloggers to go professional. But, it’s very easy to find yourself tied to your computer for social media scheduling, post writing and client management. Instead, blog with Evernote to take your work anywhere!
At least once a month, a blog coaching client or BIB member asks me where I find the time to do everything.
And each time, I offer the same answer. It’s not how much time you have, it’s how you use the time you have. Don’t get me wrong, now, there are days that I have more to dos than I have minutes and I’m cramming the laundry in the drier while I’m on a work call. Things happen. But most days run with a consistent rhythm thanks to my blogging systems and tools that allow me to keep my work flexible – like Evernote!
What is Evernote?
Evernote is an online system for collecting and organizing information. It is incredibly mobile friendly, accessible on desktop or mobile devices. You can also work offline and it will sync the next time it is connected. The search feature is outstanding! If you’re not familiar, here are the basics:
Notes: Notes are the building blocks of Evernote and can contain text, photos, and audio files. In notes, you have normal word processing functions plus a super useful checkbox (perfect for lists!) and sharing capability.
Notebooks: Notes are grouped together in named notebooks that function like folders on your computer. On Evernote, you can have up to 250 notebooks and I’ve never come close to hitting that limit!
Stacks: To keep your notebooks organized, you can stack them based on project (or any other system you develop). Stacks are collapsible and expandable, making it much easier to navigate through your notebooks.
Tags: Much like categories or tags on your blog, Evernote tags give you another way to sort and identify your content and make it easily sorted. Tags can be searched across multiple notebooks and make it a simple matter to link connected material across projects.
Webclipper: This is the Evernote browser extension that lets you grab anything off the web and save it in your Evernote. Combined with Tags, this is a powerful way to curate your social content, but we’ll get to that in a minute.
Evernote & Your Blogging
There are many ways you can leverage Evernote’s on the go capability to keep your blogging workflow going no matter where you are. I use it in each stage of blogging: inspiration, collaboration possibilities, drafts, resources, admin, and pitches/client work.
Let’s start at the top with Stacks.
Stacks are your overarching structure. I use Evernote primarily to make it easier for me to take my blogging anywhere – the school pick up line, horse shows, last minute weekend trips. But I also believe strongly in integrating work and personal life instead of compartmentalizing and that includes my tools. So I also use my Evernote account to keep track of home and personal things like Christmas gift and card lists. I keep these things separate, but easily accessible, using stacks.
My Stacks are:
- 1 for each of my businesses
- Client Work
- Home Management
One of the most challenging aspects of turning my blog into a business was the bookkeeping. it’s simply not my strength. Evernote simplifies the record keeping aspect of that by storing all of my digital receipts. The vast majority of my receipts are digital – delivered by email after online payment. I simply use the email address assigned to my Evernote email account and forward it, tagged with the year and business.
To help myself keep track of workflow, I maintain a note for each client (brands with sponsored posts, freelance writing assignments, etc). I have a standard template that includes a checklist for my client workflow. I simply copy and paste into a new note as part of my client on boarding process.
Track To Dos
If you don’t want to use an external task or project tracking software/app, Evernote easily serves the purpose. Create a To Do Notebook, with a Note for each month for a running checklist of tasks. Any tasks not completed can be rolled over to the next month. To keep your To Do notebook at the top of the list, just put a period in front of the name!
Like with most things, Evernote isn’t the ultimate tool for everyone. The trick is finding a tool that works with your individual work style. Evernote’s accessibility across devices and flexibility in organization and use makes it a tool worth checking out!
Are you using Evernote as part of your blogging routine?